HR Shared Services Specialist

Rovensa is a global leader of sustainable solutions for agriculture with a great history and an ambitious dream: to feed the planet by helping farmers to produce healthy and nutritious food for all, all over the world.

Safety, Empowerment, Ethics, Dedication and Striving are our SEEDS. It defines how we work every day, and the responsibility we all have towards our colleagues, our customers, our farmers, our business partners, and our planet.

We are determined to keep our SEEDS growing. We need the right people on our team - those that love what they do and strive to contribute to Rovensa’s mission.

So, if you enjoy working in a fast-paced environment, plant our SEEDS with us and grow along the way, while cultivating a better future for the next generations.

www.rovensa.com

Main Responsabilities

Payroll Processing:

• Accurately process bi-weekly or semi-monthly payroll for employees across multiple states, with a significant concentration in California.
• Ensure all payroll transactions are processed efficiently and in compliance with federal, state, and local laws.
• Calculate and record payroll deductions, overtime, bonuses, and other earnings in accordance with company policies and applicable regulations.
• Coordinate with HR and Finance teams to gather necessary payroll data, resolve discrepancies, and ensure timely submissions.
• Audit payroll data for errors or inconsistencies and take corrective action as needed.
• Prepare and distribute payroll reports and statements to relevant stakeholders.

Multi-State Compliance:

• Stay up to date on payroll laws and regulations for all states in which employees are located, with expertise in California’s complex wage and hour rules, tax codes, and reporting requirements.
• Maintain knowledge of city- and county-specific ordinances, such as local minimum wage laws or paid sick leave requirements.
• Identify and implement updates to payroll system settings and practices as legislation changes.
• Support audits by preparing documentation and responding to regulatory inquiries.

HR Support:

• Assist with onboarding and offboarding processes, ensuring employee records are complete and accurate for payroll purposes.
• Maintain confidential personnel and payroll files in compliance with data retention and privacy laws.
• Respond to employee questions regarding compensation, benefits, payroll deductions, and time-off policies, providing clear and timely communication in both English and Spanish.
• Collaborate with HR team members on broader initiatives, such as employee engagement, policy updates, and process improvement projects.

Systems and Reporting:

• Utilize HRIS and payroll systems to enter, review, and extract data for analysis and reporting.
• Generate regular and ad-hoc reports on payroll, headcount, turnover, and other HR metrics as requested by management.
• Identify opportunities to streamline payroll processes and enhance data quality through system improvements and automation.

Bilingual Communication:

• Translate HR and payroll materials, forms, and communications between English and Spanish as needed.
• Provide verbal and written support to Spanish-speaking employees, ensuring their understanding of payroll processes, policies, and compliance requirements.
• Facilitate training sessions and informational meetings in both languages to increase awareness and foster inclusivity.

Background:

• Bachelor’s degree in human resources, Business Administration, Accounting, or related field
• 3 years of experience in payroll processing, with extensive hands-on involvement in multi-state payroll, especially in California.
• Communication Skills: Clear, professional, and empathetic communication in both English and Spanish.

Rovensa Group is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Rovensa Group makes hiring decisions based on qualifications, merit, and business needs at the time.
Please note that, for equity compliance purposes, sometimes and depending on the jurisdiction, our Group follows specific criteria related to hiring processes, when mandatory . Therefore, we are aware of our local duties, worldwide – feel free to consult your local laws and ask any questions to our HR representatives.